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PowerSchool Access and End of Year Process

posted Jun 30, 2015, 9:36 AM by Valerie Newton   [ updated Jun 30, 2015, 9:42 AM ]
The End of Year process is used to close out the current school year and transfer all students to the grade level and school that each will be attending during the upcoming school year. HomeBase will not be available for use beginning at 5 p.m. on June 30, 2015 and will re-open for Administrators by 6:00 a.m. on July 6, 2015. Teachers will have access beginning in August. The Parent Portal for parents will be available when students return to school. 

The PowerSchool End of Year (EOY) process will promote, retain, move and graduate students based on the pre-EOY student and school setup. Pre-EOY tasks include, but are not limited to running EOY Validations, updating a student’s next school and next grade, as well as completing school setup and scheduling. Once EOY processing is complete, your PowerSchool will be updated to the 2015-2016 school year. Post EOY task will then be required. 

Important Information: • All LEA and charters must conclude business for the current school year (2014-2015) by June 30, 2015, at 5 p.m. Access to PowerSchool and Home Base integrated systems will be locked down. LEAs and Charters will have the option to perform EOY. Each instance will provide a 24/7 contact with contact information and designee (DPI or LEA) to perform EOY. Mock-EOY validations and the EOY process are only available to run at the LEA level. All validation errors must be resolved prior to PowerSchool lockdown. If not corrected, the EOY process will halt, negatively impacting the state. The EOY function does clean-out to refresh several logging tables of unnecessary data for the new school year. These tables include Batches, GLDetail, PhoneLog, Logins, BulletinItems, and DBLog tables. PowerSchool and HomeBase integrated systems will be available and unlocked to all users by 6:00 a.m., July 6. An NC SIS communication will be sent when all instances are available