Use of Facilities

1.  Must be a non-profit group or organization (proof of non-profit status required).  Facilities cannot be used by individuals or by for-profit groups or organizations.

2.  School-related groups (and organizations formed to support the school, such as PTA, PTO, and booster clubs) will have first priority of the use of facilities.  Custodial, school nutrition, and supervisory fees may be charged.  The superintendent or designee may waive fees for school-related groups.

3. Political parties for the express purpose of annual or biennial precinct meetings and county and district conventions as governed by NC General Statute 115C-527.  Custodial, school nutrition, and utility fees may be charged.

4.  Local government and youth organizations, including, but no limited to scouts and 4-H.  Custodial, school nutrition, and utility fees may be charged.

5.  All-other non-profit groups or organizations (all groups not included in the above categories, as well as political parties when meeting for purposes other than precinct meetings or county or district conventions), rental, custodial, school nutrition, supervisory, and utility fees will be charged.

6.  All groups and organizations, with the exception of school-related groups and organizations, must furnish a certificate of insurance for general liability coverage with a total limit coverage of $1,000,000 for each claim made. Alternatively, the superintendent or designee may require the group or organization to execute a waiver of liability that states no liability will be attached to the Board of Education, individually or collectively, for personal injury or personal property damage by reason of use of the school property.

Facilities Available for Use by
Non-Profit Groups

• All School Cafeterias (use of the kitchen requires school nutrition staff to be present for the duration of the event and for cleaning)
• Elizabethtown Middle School Gym
• Bladenboro Middle School Gym
• Clarkton School of Discovery Gym
• Tar Heel Middle School Gym
• Dublin Primary School Gym
• East Arcadia School Gym
• Elizabethtown Middle School Football Stadium (additional fee for outside lighting required)

**Groups must provide their own sound and technology equipment**

Initial Deposit—$500.00

• The deposit will be refunded upon successful inspection of facilities and all other fees are paid in full. The deposit is non-refundable if canceled less than 72 hours prior to the date of use.

Staffing Costs Per Hour:

• Custodian (hourly rate and benefits)—$40.00
• Child Nutrition Staff (hourly rate and benefits)—$40.00
• Maintenance Staff (hourly rate and benefits)—$40.00
• Administrator (hourly rate and benefits)—$75.00

Facility Costs (includes utilities):

• Use of Cafeteria—$25 per hour
• Use of Gymnasium—$50.00 per hour
• Use of Outdoor Athletic Fields—$50.00 per hour

Rental Costs for Furniture:

• Use of Chairs—$1.00 per chair
• Use of Tables—$5.00 per table
• Groups must provide their own sound and technology equipment**

General Requirements:

1. The deposit and all fees must be paid at least 72 hours prior to the beginning of use. Any difference in actual costs will be reconciled upon final inspection after the use of the facility. 
   
   
2. The deposit and all fees must be paid by certified check or money order payable to the Bladen County Board of Education. The deposit must be included with your initial application for use when submitted to the Principal. All other fees associated with event usage will need to be submitted to the Chief Officer of Operations and Administrative Services.
   
   
3. The school cafeteria manager will approve the use of the kitchen, along with the principal. 

Approved by the Bladen County Board of Eduaion
May 8, 2023.

1. Users must comply with all federal, state, and local laws and all rules established by the board, the superintendent or designee, and the principal.
   
   
2. Users must comply with the requirements of the Americans with Disabilities Act (ADA) (particularly Subchapter III pertaining to Public Accommodations and Services Operated by Private Entities) and the federal regulations that have been adopted for the implementation of the ADA.
   
   
3. Users must comply with board policy and legal requirements forbidding the use of tobacco products in school facilities and on school grounds.
   
   
4. Users must not consume or possess alcohol or drugs on school grounds.
   
   
5. Users must not possess weapons or explosives while on school grounds, except in the limited circumstances permitted by state law and Board Policy 5027, “Weapons and Explosives Prohibited.”
   
   
6. Users must not make any modifications, improvements, or alterations to school facilities without the prior written approval of the superintendent or designee.
   
   
7. Users must not display or distribute materials that are vulgar, indecent, or obscene or use vulgar, indecent, or obscene language while on school grounds.
   
   
8. Users are responsible for supervising their activities and the people present at their activities.  Users are responsible for maintaining order and safety during their activities.
   
   
9. Upon departure, users must remove any materials or equipment they brought onto school grounds.

• Board Policy 5030 Community Use of Facilities—https://www.boardpolicyonline.com/bl/?b=bladen#&&hs=141251
  
  
• Board Policy 5027 Weapons and Explosives Prohibited—https://www.boardpolicyonline.com/bl/?b=bladen#&&hs=141248